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    Company: MacMurray College

    Job Title: Career Services Program Assistant

    Department: Career Services

    Position: Staff

    Classification: Full time, Non-exempt

    MacMurray College is an independent, four-year, residential, baccalaureate college with a strong liberal arts tradition located in the affordable, safe, and stimulating city of Jacksonville, Illinois. For more than 170 years, MacMurray College has been committed to prepare graduates for satisfying and productive professional careers, providing the tools needed for effective leadership and encouraging individual growth throughout one’s education and future endeavors.

    MacMurray College invites applications for the position of Career Services Program Assistant. The Career Services Program Assistant provides support for the four significant areas of department responsibility with other duties as assigned. The Program Assistant guides, advises, and supports students in career exploration and development, decision making, and job search processes. This position will assist with planning and marketing Career Services programs and will collect data, track documents, and prepare reports on Career Service activities. The Career Services Program Assistant will utilize online portal posting and management, provide resource information for all stakeholders, and support program development and growth.

    Duties and Responsibilities

    • Assist with student support for career-related activities including working with individuals, groups, and events.
      • Coordinate volunteer activities with community and campus groups.
      • Help students develop and refine résumés, interviewing, and job-search skills.
      • Assist in the coordination of the Jacksonville College and Community Career Fair and the Career Awareness Fair for campus and community.
      • Promote Career Services by making presentations to classes and student organizations and by assisting in coordinating special events, programs, receptions, etc.
      • Assist with new program development including meeting coordination and document development.
    • Provide data management including spreadsheets and dashboards.
      • Maintain computer databases used in preparing pertinent reports to various campus constituencies as requested.
      • Maintain detailed, accurate documentation regarding internship development, completion, and evaluation.
      • Collect and summarize research data for reports including, but not limited to, First Destination, Exit Survey, Fall Career Services Survey.
    • Provide portal maintenance including posting positions and student communication.
      • Utilize online resources to post internships, volunteer positions, and jobs; for email marketing; and for event invitations/registrations (MacConnect).
      • Maintain comprehensive records regarding each student’s interaction with Career Services and his or her job search as well as Career Experience participants.
      • Provide resource information regarding MacMurray College online career exploration, Career Service Assistants, and Career Service events as needed.
    • Coordinate social media activity including Hoot suite and print materials.
      • Work with Career Services tools to increase student participation in internships and other experiential activities through the marketing of programs.
      • Develop, edit and print digital media content for events/programs.
      • Schedule and maintain social media platforms by creating engaging and informational posts.
    • Other duties.
      • Provide supervision of student workers in partnership with the Director of Career Services.
      • Provide administrative and clerical support to Career Services, including but not limited to processing purchase requisitions, IT requests, facility requests for Career Services-sponsored events, general clerical duties.
      • Other duties as assigned that are reasonably within the scope of this position.

    Qualifications

    Education and Experience

    • Bachelor’s degree from an accredited university/college in Human Services, Business, or related field.
    • Two years’ experience in recruiting/staffing methods or job search techniques/strategies preferred.

    Knowledge, Skills, and Abilities

    • Understanding of and adherence to FERPA.
    • Ability to meet deadlines; must be able to work quickly with accuracy on multiple projects.
    • Ability to utilize computer technology in order to access data, maintain records, generate reports, and communicate with others.
    • Ability to analyze and assess needs and to address these needs or refer to appropriate resource
    • Be a productive team player with the ability to deliver a high level of interactive customer service, as well as develop and maintain collaborative relationships inside and outside of the College.
    • Excellent organizational and prioritization skills, with the ability to accurately balance multiple issues and projects in a fast-paced environment.
    • Possess strong written, verbal, and interpersonal communication skills along with exceptional organizational skills.
    • Demonstrated proficiency in Microsoft Office software (Word, Excel, Access, Outlook).

    MacMurray College is an equal opportunity employer. All qualified candidates are encouraged to apply and will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The College will not sponsor applicants for work visas. Interested applicants may send a brief cover letter describing your interest in this position, a résumé outlining your qualification for the position, and contact information including email addresses for three professional references. Any finalist for the position must successfully pass a background screening. Applications will be reviewed immediately. All materials should be sent to HR@mac.edu.

    Posted: 9/12/2017

    Company: Illinois Education Association

    Job Title: HR Specialist - Benefits & Recruitment

    Department: Human Resources

    The Illinois Education Association-NEA is seeking qualified candidates to fill the above-named position on the IEA-NEA administrative staff.

    EFFECTIVE DATE: To Be Determined.

    HOW TO APPLY: Candidates must submit an Employment Application Form and other application materials by using the following link Apply Here.

    INTERVIEWS: Candidates who appear to meet the qualifications will be invited to initially interview at the IEA-NEA Headquarters Office in Springfield, IL.

    STAFF RELATIONSHIP: Directly responsible to the Director of Human Resources & Labor Relations and the Executive Director. 

    POSITION DESCRIPTION: Administers various insurance and benefit plans for the IEA-NEA; serves as primary resource for recruiting and on-boarding functions; makes recommendations for procedures and management of the Human Resources Department.

    Job Summary

    1. Administers IEA benefit programs including group insurance programs, workers’ compensation, employee assistance program, and flexible spending accounts for IEA employees, retirees, and eligible dependents.
    2. Administers the IEA Vision/Hearing Plan in accordance with the IEA-NEA and IEASO staff agreements; processes and tracks all staff and retiree vision/hearing claims.
    3. Ensures compliance with applicable government regulations; ensures timeliness and accuracy of required reporting and fees.
    4. Provides benefit orientations; processes enrollments, COBRA, terminations, and changes; assists employees in filing group health insurance and all other related and deferred benefit claims; keeps employee records up to date by processing employee status changes in timely fashion.
    5. Verifies the calculation of the monthly premium statements and prepares vouchers for group insurance policies, employee assistance program, and flexible spending accounts. Prepares IEA Retiree Insurance Benefit vouchers and invoices..

    6. Resolves administrative issues with insurance brokers and/or carrier representatives and maintains statistical data relative to premiums, claims, and costs.

    7. Coordinates staff recruitment efforts for IEA vacancies; develops and places postings and advertisements; communicates with hiring managers regarding the status of vacancies.
    8. Communicates with job applicants regarding duties and responsibilities, compensation, benefits, schedules, working conditions; ensures consistency in the handling of job applicants and the candidate experience.
    9. Reviews applicant materials; conducts pre-screening interviews and skills assessments of candidates; refers qualified job applicants to managers; makes hiring recommendations when appropriate.

      Coordinates and conducts reference and pre-employment background checks in compliance with applicable law. Reports findings to Director of Human Resources and Labor Relations and hiring managers.

    10. Works within the HRIS system to process all necessary benefits and talent changes/maintenance.

      Provides accurate, responsive, high-quality human resource support to all IEA staff.

    11. Prepares materials and reports for the Department Director for presentation to the IEA-NEA Board of Directors.
    12. Provides information and/or materials as requested pursuant to departmental procedures and established policy; refers questions to appropriate personnel.
    13. Acquires an understanding of the structure, operation and function of the IEA-NEA.
    14. Maintains a working knowledge of computers and office machines.

      Assists Director of Human Resources and Labor Relations in IEA-NEA committee assignments.

    15. Utilizes appropriate office procedures as per the IEA-NEA Staff Policy Manual.
    16. Demonstrates a high degree of interpersonal skills. Interacts appropriately with staff, members, and the general public.
    17. Performs other appropriate duties as directed by assigned management staff.

    MINIMUM QUALIFICATIONS:

    • Human Resources/business-related bachelor’s degree preferred.
    • Five (5) years’ experience in HR preferred with preference given to those with PHR and/or SHRM-CP certification.
    • Demonstrated knowledge of principles and practices of recruitment.
    • Demonstrated proficiency with HR applications to include experience with applicant tracking systems (ATS) or human resources information systems (HRIS) software.
    • Knowledge of HR-related laws, precedents, government regulations, and executive orders.
    • Knowledge of basic economic and accounting principles and practices.
    • Excellent planning, follow-up, and organizational skills.
    • Ability to quickly learn relevant systems, processes, and procedures and be able to quickly assimilate information and build solutions to IEA’s staffing and benefit-related needs.
    • Demonstrated proficiency with Microsoft Office Suite, office machines, computer equipment and software provided by IEA-NEA.
    • A high degree of communication and interpersonal skills and the capacity to interact effectively on an interpersonal basis with members, IEA-NEA leadership and staff.
    • Willingness to travel throughout the state.
    • Valid driver’s license.

    BENEFITS: In conformance with the IEA-NEA/IEASO Associate Staff Agreement.

    AN EQUAL OPPORTUNITY EMPLOYER

    Posted: 7/24/2017